Booking Terms and Conditions – Australian Outback Marathon

BOOKING TERMS and CONDITIONS

How to book
To reserve your place on one of the running packages, you must complete the Booking Form and pay the non-refundable, non-transferable initial deposit of $550 per adult (there is no deposit required for children 12 years and under). Please refer to Deposit and Final Payment clause for full details.
Prices
Prices are quoted at today’s rate and are subject to any changes in airfares, tariffs and conditions imposed by airlines, wholesalers or other service providers. All costs are subject to price increases until paid in full.
Running Package Requirement
The sale of guaranteed race entry alone is not possible and MUST be purchased in conjunction with an Australian Outback Marathon package.
Airfares and Airport/Security Taxes
Airfares are not included as part of the package and must therefore be purchased separately either through Travelling Fit or via the Jetstar, Qantas or Virgin Australia websites.
Deposit and Final Payment
Each booking is subject to a non-refundable, non-transferable initial deposit of AU$550 per person.
- Note: Deposits are due within 7 days of acceptance.
- Bookings cannot be confirmed until the initial deposit has been received by Travelling Fit (the primary agent for the Australian Outback Marathon) in full.
- Final payment for all itineraries is due no later than Friday 14th May 2021.
- All bookings made after this date must be paid in full at the time of booking.
- IMPORTANT NOTE: Accommodation MUST be paid in full according to the number of adults/children who are staying in the room when the final balance is due.
  If more than one adult has booked and then one (or more) subsequently cancels, the remaining adults will be liable for the FULL amount owing according to the appropriate rate.
  e.g. If three adults are sharing and all have paid a deposit for a triple share and one subsequently cancels, the remaining adults will then be liable to pay the balance at the twin share rate. Failure to pay the correct balance may mean that the booking is cancelled and all deposits and additional payments forfeit.
Default Clause
Interest on overdue invoices shall accrue daily from the date when payment becomes due, until the date of payment, at a rate of two and one half percent (2.5%) per calendar month (and at the Agent’s sole discretion such interest shall compound monthly at such a rate) after as well as before any judgement. If the Customer defaults in payment of any invoice when due, the Customer shall indemnify the Agent from and against all the Agent’s costs and disbursements including on a solicitor and own client basis and in addition all of the Agent’s nominees costs of collection

Payment Terms
Direct Deposit or Electronic Transfers: bank details are as follows:

Bank	National Australia Bank
Account Name:	Travelling Fit
BSB Number	082-574
Account Number	418467265
Note: Please include your surname and event name in the transaction description for easy reference, E.g. Smith-AOM

PayID: You can now make payments in real time using a PayID between participating financial institutions. Our PayID details are as follows:

Type:	Australian Business Number (ABN)
PayID:	49641402174
Registered name	Travelling Fit

Telegraphic / Wire transfer: If you wish to make payment from an overseas bank account by telegraphic/wire transfer, our bank account details are as follows:

Bank	National Australia Bank
Address:	Shop 21, 148 The Entrance Road, Erina, NSW, 2250
Swift Code:	NATAAU3302S
Account Name:	Travelling Fit
BSB Number	082-574
Account Number	418467265
Note: Payment from an overseas bank account (outside of Australia) will incur a bank fee of AU$25 per transaction. Please let Travelling Fit know if this is your preferred method of payment.

Payment by Credit Card: will incur transaction fees as follows:

Credit Card Type	Fee (website payment)	Fee (processed in house)
Visa	1.42%	1.80%
MasterCard	1.42%	1.80%
American Express	3.18%	3.18%
Diners Club	2.53%	2.53%
Note: Credit Card transaction fees may vary depending on the service provider.

Cancellation Fees
Each booking is subject to the following cancellation fees:
- 25% of the amount received to date plus the non-refundable deposit if cancelled more than 90 days prior to the date of departure;
- 50% of the amount received to date plus the non-refundable deposit if cancelled 60-90 days prior to the date of departure;
- 75% of the amount received to date plus the non-refundable deposit if cancelled 30-59 days prior to the date of departure;
- or if cancelled within 29 days or less of the date of departure no refund will be given.
- Fees for local entrants are fully non-refundable
Fees
- AU$55 booking fee will apply where Travelling Fit is required to book your internal Australian airfares.
- AU$55 late payment fee is applicable for any payment received after its due date. If any payment is not received within 5 days of becoming due, you will be deemed to have cancelled your booking and the cancellation policy under clause 8 will apply.
- A $55 amendment fee per person per change made once reservations have been confirmed (plus any additional charges incurred by airlines, wholesalers and other service providers): except if the amendment is made within one month of departure a $110 fee will apply per person per change (plus any additional charges incurred by airlines, wholesalers and other service providers).
- AU$110 late booking fee may apply for reservations made after the 14th May 2021. This will be subject to availability and any price increases
Event Cancellation
In the event that the Australian Outback Marathon is cancelled due to lack of participants, Travelling Fit will refund in full the total money received in Australian Dollars excluding a AU$55 management set up fee.
Force Majeure
If Travelling Fit is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of act of God, strikes, trade disputes, fire, breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts of omissions of a third party or for any other cause whatsoever outside Travelling Fit’s reasonable control, Travelling Fit will be under no liability whatsoever to you and may, at its option, by written notice to you to, cancel the tour and event.
Travel Documents
An Australian Tourist Visa may be required for those living abroad. Each individual is responsible for ensuring that all necessary travel documents are current and valid.
Travel Insurance
Due to non-refundable, non-transferable deposits and cancellation fees, Travelling Fit highly recommends you take out travel insurance at the time you pay the initial deposit. Please contact Travelling Fit on 1300 728 296 and we can arrange suitable Travel Insurance for you should you require it. Alternatively, you can save 25% off the cost of your travel insurance by booking directly online. Please click here for more details and to purchase your policy
Release and Waiver of Liability
In consideration of Travelling Fit accepting your application:
- You release Travelling Fit and its officers, employees, agents, other representatives and recommended charity beneficiaries (hereafter “Travelling Fit and its personnel”) from all cost, liability, loss or damage incurred or suffered by you directly or indirectly during the course of your travel and resulting from your personal injury, illness or death or damage to or loss of your property unless caused by the wilful negligence or wrongful act of Travelling Fit and its personnel; and
- You waive any claims you have, or may at any time have, against Travelling Fit and its personnel and you agree, by accepting the inherent dangers and risks associated with any travel, not to make any claim against or seek any compensation from Travelling Fit and its personnel in respect of any personal injury, illness or death suffered by you or damage to or loss of property sustained by you as a result of your participation in an event.
- To the extent permitted by law, section 74 of the Trade Practices Act 1974 does not apply to this agreement.
Disclaimer
Travelling Fit reserves the right to refuse an application to register for any reason. Should an entrant’s application be refused, the full registration fee (including the non-refundable initial deposit) will be refunded to the applicant. Your registration for an event takes effect once you complete the Booking Form, accept the accompanying Booking Terms and Conditions and the initial deposit has been received in full by Travelling Fit. Places are limited on each itinerary and are allocated on a first come first served basis.
Travelling Fit may receive fees, commissions, gifts or financial incentives from third parties under this contract.
Privacy Act/Email Privacy
- The Customer agrees for the Agent to obtain from a credit-reporting agency a credit report containing personal credit information about the Customer in relation to credit provided by the Agent.
  - The Australian Outback Marathon and/or Travelling Fit may, from time to time, send email messages to clients containing advertisements, promotions, etc. Users agrees that Australian Outback Marathon and/or Travelling Fit shall not have any liability with respect thereto.;
  - The Australian Outback Marathon and/or Travelling Fit will not, unless required to do so by law, share your personal details with any third party without your prior written/email consent;
- The Customer agrees that the Agent may exchange information about Customer with those credit providers named in the Application for Credit account or named in a consumer credit report issued by a reporting agency for the following purposes:
  - to assess an application by Customer;
  - to notify other credit providers of a default by the Customer;
  - to exchange information with other credit providers as to the status of this credit account, where the Customer is in default with other credit providers; and
  - to assess the credit worthiness of Customer.
- The Customer consents to the Agent being given a consumer credit report to collect overdue payment on commercial credit (Section 18K(1)(h) Privacy Act 1988).
- The Customer agrees that Personal Data provided may be used and retained by the Agent for the following purposes and for other purposes as shall be agreed between the Customer and Agent or required by law from time to time: provision of Goods and/or Services;
  - marketing of Goods and/or Services by the Agent, its agents or distributors in relation to the Goods and/or Services;
  - analysing, verifying and/or checking the Customer’s credit, payment and/or status in relation to the provision of Goods and/or Services;
  - processing of any payment instructions, direct debit facilities and/or credit facilities requested by Customer; and
  - enabling the daily operation of Customer’s account and/or the collection of amounts outstanding in the Customer’s account in relation to the Goods and/or Services.
- The Agent may give, information about the Customer to a credit reporting agency for the following purposes:
  - to obtain a consumer credit report about the Customer; and or
  - allow the credit reporting agency to create or maintain a credit information file containing information about the Customer.

EXCLUSION OF LIABILITY

I know that participating in the Australian Outback Marathon (the “Marathon”) is a potentially hazardous activity. I agree not to enter and participate unless I am medically able and properly trained. I agree to abide by any decision of a race official relative to my ability to safely complete the Event.

I am voluntarily entering and assuming all risks associated with participating in the Event including, but not limited to, falls, contact with vehicles, other participants, spectators or others, the effect of weather, including high heat, extreme cold, and/or humidity, traffic and the conditions of the course, all such risks being known and appreciated by me. I grant to the Medical Director of the Events and their designee access to my medical records and physicians, as well as any other information, relating to medical care that may be administered to me in Australia as a result of my participation in the Event.

Having read this Exclusion of Liability and knowing these facts, and in consideration of your accepting my application, I, for myself and anyone entitled to act on my behalf, waive and release the Australian Outback Marathon, all Sponsors of the Event and each of the respective representatives and successors, officers, directors, members, agents and employees of the foregoing, from all present and future claims or liabilities of any kind, known or unknown, arising out of my participation in the Event even though that liability may arise out of ordinary negligence or fault on the part of the persons named in this Exclusion of Liability.

I grant my permission to all of the foregoing to use or authorise others to use photographs, motion pictures, recordings, or any other record of my participation in the Event for any legitimate purpose without remuneration.